Exhibitor Toolkit 2020

We look forward to seeing you in Baltimore. Please review the information and forms on this page.

Required Exhibitor Forms - Due February 7

Complimentary Registration - Exhibit Booths
Complimentary Registration - Hospitality Suites
Insurance Requirements: COI - Waiver
Vendor Space Agreement

Additional Forms & Information

Freeman Quick Facts (pdf)  |  Freeman Full Kit (pdf)  |  Freeman Online (FOL) is now available. If you have not ordered from Freeman previously, you will create a profile. If you wish to order by phone using the full kit pdf by calling Freeman Exhibitor Services at +1-301-918-7975.

Exhibits-only Badge Order Form  |  Use this if you need to order exhibits-only badges for staff beyond the complimentary badges that come with your booth or suite.

Schedule for Exhibit Booths and Hospitality Suites

Booth ELECTRICAL Order Form from PSAV. If you would like power at your booth (a plug) the total cost is $353.50. Complete the form and return directly to PSAV at the Hilton (email included on the form.)

Full-page Program Book Advertisement Specs (if purchased)  |  7.5 X 10 inches, Full-color, as hi-res .jpg or .png (no .pdf, please.) Due by February 7, 2020 to jennifer@enc-conference.org 

Lead Retrieval (Free!)  |  All badges will have QR codes (sample badges). For scanning the QR codes we recommend the BadgerScan app for iOS. It’s free to use and allows exhibitors to view individual contact information and/or export all contacts to a CSV (Excel) file. Please search 'badgerscan' in the iOS App Store.

Literature Insert Labels-Shipping Address
If you purchased a literature insert, you have been sent (via email) special labels/shipping address. Quantity: 600. Delivery deadline to Freeman warehouse is February 26. Be sure each box of your inserts includes one of the special labels you received.


ALERT! Beware Fraudulent Housing/Hotel Company Contacting Exhibitors

Beware of "housing pirates" that may contact you (our ENC exhibitors) by phone or email. These are scams. ENC and/or Asilomar will NEVER solicit you directly to book your hotel room. We are already aware that at least one company is calling ENC exhibitors and luring them to book discounted hotel rooms at Asilomar. Remember, ENC does not solicit attendees for housing reservations. Please do not be baited by anyone who does.

PROTECT YOURSELF and use  the official ENC-sanctioned reservation link for Asilomar lodging which you can access only through this website on the Location & Travel page.

ENC is not responsible for and cannot guarantee any reservations made through any third party housing provider. ENC does not provide contact information to these fraudulent companies, rather they trawl conference websites such as ENC that post listing of exhibitor companies and their websites.